Staff appointments

6.1 No manager may engage, re-engage, or re­grade staff, either on a permanent or temporary nature, or hire agency staff, or agree to changes in any aspect of remuneration unless authorised to do so.

6.2 The CEO has delegated responsibility to the HR Business Partner for the proper appointment of staff.

Payments

6.3 The salary Budget is not delegated to any Budget holder or line manager.

6.4 Approval of payroll amendments will be compliant with the scheme of delegation in Appendix A.

6.5 Details of salary scales, pay methods, payments including overtime, allowances, deductions and incremental progression are set out in the Pay Policy. 

6.6 Other payments made to staff can be found in the following policies.

• Maternity leave & pay policy
• Paternity leave & pay policy
• Adoption leave & pay policy
• Shared Parental Leave Policy (Birth)
• Shared parental Leave Policy (Adoption)
• Attendance policy
• Annual leave & public holidays policy
• Special leave, public duties & career breaks policy
• Travel & subsistence policy
• Redeployment & redundancy policy
• Other policies which may be formally agreed by the Executive Team from time to time.

Employee expense claims

Eye and eyesight test for Display Screen Equipment users

6.7 The LGSCO will pay for annual eyesight tests and make a contribution (currently £80) towards the cost of spectacles (for a change in prescription) where these are specifically necessary for display screen equipment users. Full details are on the intranet.

6.8 Staff must initially meet the costs of eye tests and spectacles and submit a receipted expense claim and/or change of prescription through Cascade HR. Authorised claims will be reimbursed in the normal way through the Cascade HR system. 

Season ticket loans

6.9 The LGSCO will provide interest-free season ticket loans for the purchase of rail, tube, bus and car parking season tickets. Loans are repayable through monthly deductions from the payroll, agreed in advance.

Travel floats 

6.10 Historically the LGSCO issued travel floats to employees who travelled regularly. The maximum amount of the float was £200. (see Travel & subsistence policy). 

6.11 No new travel floats will be issued.

6.12 The Head of Finance will monitor the outstanding floats and, if they consider it appropriate may, with the approval of the Executive Team, require its repayment.

Cycle to Work scheme

6.13 LGSCO operates an HMRC approved cycle to work scheme. This allows employees to acquire a bike, paid for by an LGSCO loan, and pay for it through monthly tax allowable payroll deductions. Further details are available on the intranet. 

Professional Subscriptions

6.14 The LGSCO will support staff to maintain a professional membership subscription relevant to their role by paying for fees, within reason, for one professional membership per employee. Receipted claims will be reimbursed in the normal way through the Cascade HR system. 

Further details are available in the Learning and development policy.  

Income tax and National Insurance

6.15 The Commission’s tax affairs are dealt with by HMRC under the reference number: 951/C799/WW.