Delayed entry for summer-born children

This fact sheet is aimed primarily at parents of summer-born children who want to delay their child’s entry to reception and are considering making a complaint to the Ombudsman. A summer-born child is one with a birthday between 1 April and 31 August.

Background

The School Admissions Code requires school admission authorities to provide for the admission of all children in the September following their fourth birthday. There is flexibility within the admissions system for parents who do not feel their child is ready to start school. Children can attend school part-time. Parents have the right to decide not to send their child to school until they reach compulsory school age. A child is of compulsory school age at the beginning of the term following their fifth birthday. This is the parents’ decision to make and not one the admission authority can overrule.

The Admissions Code also allows parents to ask the admissions authority for a place for their child outside of their normal age group. This includes situations where the parents of a summer-born child choose not to send their child to school until the September following their fifth birthday. The child’s parents can then ask the admissions authority that they are admitted out of their normal age group – into reception rather than year one (referred to in this factsheet as ‘delayed entry’).

Decisions on delayed entry are taken by a school’s admission authority. In many schools this will be the council. In other schools, such as academies and church aided schools, the governing body is the admission authority and is responsible for decisions on delayed entry. We recommend you start the process by contacting your local council for more information.

The admission authority must decide whether, after reaching compulsory school age, it would be in that child’s best interests to start in reception or year one. The Admissions Code states that admission authorities must make decisions on delayed entry based on the circumstances of each case and in the best interests of the child. This includes considering the parent’s views, information about the child’s academic, social and emotional development, and whether the child was born prematurely. Admission authorities must also consider the views of headteachers.

When telling a parent of their decision, admission authorities must set out clearly the reasons for their decision..

My application to delay entry for my summer-born child has been refused. Can I complain to the Ombudsman?

In some cases, yes. But the Ombudsman cannot question decisions if they were taken properly by an admission authority. You can complain to the Ombudsman if your request for delayed entry has been refused by a council as the admission authority of a community or voluntary controlled school. We can also look at complaints about delayed entry to foundation or voluntary aided schools.

How do I complain?

  • You should ask the admission authority if it has a process for reviewing decisions. We normally expect people to have completed the admission authority’s own process before we will become involved.
  • You should normally make your complaint to us within 12 months of realising that something has gone wrong.

For more information on how to complain, visit our contact page or complete an online complaint form.

Complaints about school admissions are usually urgent so it is important that you contact us about your complaint as soon as you can. We will then try to deal with it as quickly as we can.

If you can consider my complaint what will the Ombudsman look for?

We consider whether the admission authority has done something wrong in the way it went about dealing with your request for delayed entry. Some of the issues we can look at are:

  • did it follow its published process?
  • did it take into account your reasons for asking for delayed entry?
  • did it decide what year it would be in your child’s best interest to start school into, at compulsory school age?
  • if it decided the child’s best interests were to start at compulsory school age into year one, did it properly consider the potential impact of admission to year one without first having completed reception?
  • were the headteachers of your preferred schools consulted?
  • has the admission authority explained its decision?

What happens if the Ombudsman finds fault?

The Ombudsman cannot overturn an admission authority’s decision. But if we find that something has gone wrong in the way your request for delayed entry was considered, we may:

  • ask the admission authority to reconsider its decision, or
  • recommend that the admission authority reviews its procedures, so that the problems you experienced do not happen to other parents.

Examples of a complaint we have considered

Ms X applied to the council to delay her summer born daughter’s admission into reception until she reached compulsory school age, asking that she start school in the reception year a year late. She was concerned her daughter would struggle to cope going straight into year one. The council refused her request saying it only granted requests for delay by exception and that it was in Ms X’s daughter’s best interests to start school with her peer group. We said the council had used a flawed decision making process. It had not properly considered what starting school year was in Ms X’s daughter’s best interests, given Ms X had exercised her parental right to defer her entry. It should have considered whether it was in her daughter’s best interests to then start into reception or year one. As her daughter had by now started in year one, the decision about her schooling was now one for the headteacher to make and so we could not ask the council to review this. The council did agree to review its guidance to ensure staff properly followed the Code and guidance in deciding applications. It also agreed to review recent decisions and remake those that had not been properly made.

Other sources of information

Our fact sheets give some general information about the most common type of complaints we receive but they cannot cover every situation. If you are not sure whether we can look into your complaint, please phone 0300 061 0614

The Local Government and Social Care Ombudsman provides a free, independent and impartial service. We consider complaints about the administrative actions of councils and some other authorities. We cannot question what a council has done simply because someone does not agree with it. If we find something has gone wrong, such as poor service, service failure, delay or bad advice and that a person has suffered as a result the Ombudsman aims to get it put right by recommending a suitable remedy.

November 2019