Meetings of the Commission in 2011
Agenda of the meeting held on 22 November 2011
1. Approve minutes of 20 September Commission meeting
(see September minutes in the downloads box )
2. Matters arising from the minutes of 20 September Commission meeting
3. Performance Information: Commission performance indicators: October 2011
(attached as CLA 1883)
To note the PIs and commentary.
(The Budgetary Control Report for October 2011 was not be available for this meeting. This was because a number of budget projections reflected in the Control Report require further discussion with budget holders, and adjustments made where necessary. It is now available here.)
4. Ombudsman’s Principles
(attached as CLA 1886)
To consider whether to adopt the Principles (available at the meeting).
5. Equality and Diversity
To consider the annual reports for 2010/11.
6. Business plan 2011/12
(attached as CLA 1891)
To note the updated progress report.
Confidential business
7. Chair’s report
(CLA 1882)
To note the report including Chair’s action taken on behalf of the Commission.
8. Transformation Plan
(CLA 1884)
To review the comments received following the staff consultation.
9. COIN
(CLA 1885)
To consider the progress report
10. Annual report/annual accounts: response to NAO recommendation
(CLA 1890)
To consider and agree the recommendations.
11. Strategic risk register
(CLA 1892)
To note the register.
12. Date of next meetings
Special - 11.15am, Tuesday 15 December 2011 in MBT
Scheduled – 11.15am, Tuesday 31 January 2012 in MBT
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Agenda of the meeting held on 20 September 2011
1. Approve minutes of 19 July meeting
(see July minutes in the downloads box)
2. Matters arising from the minutes of 19 July Commission meeting
3. Performance information
i Commission Performance Indicators: August 2011 (CLA 1874)
ii Human Resources 1 April - 31 July 2011 (CLA 1875)
iii Communications: 1 April - 31 July 2011 (CLA 1876)
iv Complaints about us: 1 A pril - 31 July 2011 (CLA 1877 confidential)
To note the performance information
4. Budgetary control report: August 2011
(attached as CLA 1878)
To note the report and commentary.
5. Mid-year 2011/12 revised budgets
(attached as CLA 1879)
To consider and approve the budgets. (See also the covering paper)
6. Business plan 2011/12
(attached as CLA 1880)
To note the progress report.
7. Audit Committee
(attached as CLA 1881)
To note the July minutes.
Confidential business
8. Chair’s report
(CLA 1873)
To note the report including Chair’s action taken on behalf of the Commission.
9. Strategic business review: draft transformation plan
(CLA 1871)
To consider and approve the draft plan.
10. Remuneration Committee: annual report
(CLA 1872)
To note the report on the Committee’s activities.
11. Date of next scheduled meeting
11.15am, Tuesday 22 November 2011 in MBT
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Agenda of the meeting held on 19 July 2011
1. Approve minutes of 17 May meeting
(see May minutes in the downloads box)
2. Matters arising from the minutes of 17 May Commission meeting
3. Commission PIs: June 2011
(attached as CLA 1863)
To note the PIs and commentary.
4. Budgetary control report: June 2011
(attached as CLA 1864)
To note the report and commentary.
5. Financial remedies
(attached as CLA 1866)
To consider and approve the additional guidance to staff.
6. Operations plan 2011/12
(attached as CLA 1867)
To note the progress report.
7. Audit Committee
(attached as CLA 1870)
To note the 16 June minutes.
Confidential
8. Chair’s report
(CLA 1862)
To note the report including Chair’s action taken on behalf of the Commission.
9. Annual accounts 2010/11
(CLA 1865)
To consider and approve the accounts. [Final accounts now available on Annual Report page]
10. Strategic risk register
(CLA 1868)
To note the register.
11. Annual review of the operational risk process
(CLA 1869)
To note the annual review
12. Strategic business review
(CLA 1858)
To consider and approve the report.
(NB: Baroness Fritchie and Denby Rowland attended for this part of the meeting.)
13. Sponsorship Department Strategic Framework document
(CLA 1859)
To consider the document.
14. Head of Finance and Estates
(CLA 1860)
To consider the paper
15. Remuneration Committee
(CLA 1861)
To note the 17 May minutes, and consider the recommendations
16. Date of next scheduled meeting
11.15am, Tuesday 20 September 2011 in MBT
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Agenda of the meeting held on 17 May 2011
1. Approve minutes of 22 March meeting
(see March minutes in the downloads box)
2. Matters arising from the minutes of 22 March Commission meeting
3. Commission PIs: March 2011
(attached as CLA 1844)
To note the PIs and commentary.
4. Budgetary control report: April 2011
(attached as CLA 1845)
To note the report and commentary.
5. Business goals performance reports: 1 December – 31 March 2011
(attached - see below)
To consider the following reports:
Communications (CLA 1847)
HR (CLA 1848)
Other corporate activities (CLA 1849)
Update on organisational improvement targets in 10/11 business plan (CLA 1850)
6. Health and Safety 2010/11
(attached as CLA 1851)
To consider the annual report and approve the 2011/12 objectives.
7. Trends in complaints
(attached as CLA 1852)
To consider the annual report for 2010/11.
8. Equality and Diversity monitoring
(attached as CLA 1853)
To consider the increase in response rates since 1 September 2010.
9. Fraud Policy
(attached as CLA 1855)
To approve the draft Policy.
10. Policy in pensions discretions
(attached as CLA 1856) [Revised policy now available]
To approve the revised policy.
11. Abolition of default retirement age
(attached as CLA 1857)
To approve the recommendations.
Confidential
12. Chair’s report
(CLA 1843)
To note the report including Chair’s action taken on behalf of the Commission.
13. Grant Memorandum
(CLA 1854)
To adopt formally the Grant Memorandum, subject to the issues raised in the paper.
14. Out-turn 2010/11 and analysis of variances
(CLA 1846)
To note the out-turn and analysis.
15. Date of next scheduled meeting
11.15am, Tuesday 19 July 2011 in MBT
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Agenda of the meeting held on 22 March 2011
1. Approve minutes of last meeting
(see January minutes in the downloads box)
2. Matters arising from the minutes of 18 January Commission meeting
To note the report including Chair’s action taken on behalf of the Commission.
3. Commission PIs: February 2011
(attached as CLA 1830)
To note the PIs and Deputies’ commentary.
4. Budgetary control report: February 2011
(attached as CLA 1831)
To note the report and Deputies’ commentary.
5. Annual Report 2010/11
(attached as CLA 1833) [Published Annual Report 2010/11 now available]
To agree the themes/outline.
6. Audit Committee
(attached as CLA 1834)
To consider the 9 March draft minutes.
7. Internal audit programme 2011/12
(attached as CLA 1835)
To approve the recommended programme for 2011/12.
8. Policy on Pension discretions
(attached as CLA 1839)
To agree the policy revision.
9. Forward programme of Commission business 2011/12
(attached as CLA 1840)
To agree the programme for 2011/12.
Confidential
10. Chair’s report
(CLA 1829)
11. Headline variances 2010/11
(CLA 1832)
To note the Deputies report on the causes and implications of the underspend.
12. Business Plan 2011/12
(CLA 1836) [Final Business Plan now available]
To approve the draft Plan.
13. IT Strategy 2011/14
(CLA 1837)
To approve the draft Strategy
14. Equality Act 2010
(CLA 1838)
To approve the draft Equality and Diversity Policy
15. Legal work for the Commission
(CLA 1828)
To consider the Legal Adviser’s annual report for 2010.
16. Budgets 2011/12
(CLA 1841)
To approve the 2011/12 budgets.
17. Remuneration Committee Minutes
(CLA 1842)
To consider the 3 November, 3 February and 9 March minutes, and any recommendations.
18. Date of next scheduled meeting
11.15am, Tuesday 17 May 2011 in MBT
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Agenda of meeting held on 18 January 2011
1. Sponsor department liaison
Paul Rowsell, Deputy Director - Democracy and Local Governance, Department for Communities and Local Government.
2. Approve minutes of last meeting
3. Matters arising from the minutes of 30 November Commission meeting
(Minutes of 30 November meeting available on 2010 page)
4. Commission PIs: December 2010
(attached as CLA 1818)
To note the PIs and Deputies’ commentary
5. Budgetary control report: December 2010
(attached as CLA 1819)
To note the report.
6. Business goals performance reports: 1 August – 30 November 2010
(attached below)
To consider the following reports:
- Communications and Knowledge management (CLA 1820)
- Human Resources (CLA 1821)
- Other corporate activities (CLA 1822)
- Update on organisation improvement targets in the 2010-11 business plan (CLA 1823)
7. Audit Committee
(attached as CLA 1826)
To note the November minutes (confidential minute attached for Commissioners and Deputies)
Confidential
8. Chair’s report
(CLA 1817)
To note the report including Chair’s Action taken.
9. Information Security
(CLA 1824)
To approve the revised IS Policy and Appendix.
10. Investigator Performance Appraisal Scheme: modifications for 2011
(CLA 1825)
To consider and approve the revised scheme in the light of the consultation exercise.
11. Draft Budget 2011/12
(CLA 1827)
To consider and approve the draft budget.
12. Legal work for the Commission
(CLA 1828)
To consider the Legal Adviser’s annual report for 2010
13. Date of next scheduled meeting
11.15am, Tuesday 22 March 2011 in MBT
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Date Updated: 16/02/12