Meetings of the Commission in 2009
Agenda of meeting held on 1 December 2009
1. Matters arising from the minutes of 15 October Commission meeting
(see box on right hand side of page)
Minute 8: Local Commissioners’ areas
To approve the transfer of complaints about Lancaster CC from Coventry to York with effect from 1 April 2010.
2. Commission PIs: October 2009
(attached as CLA 1743)
To note the monthly PIs and commentary.
3. Budgetary control report: October 2009
(attached as CLA 1744)
To note the monthly report and comments.
Confidential
4. Strategic Risk Register
(CLA 1745)
To note the Register.
5. Council First
(CLA 1746)
To consider the report
6. Protocol with Housing Ombudsman
(CLA 1747)
To approve the Protocol.
7. Data Protection Act 1998: Personal Data
(CLA 1748)
To consider the advice received from the Commission’s external solicitors.
8. LGO Advice Team
(CLA 1749)
To consider the results of the review.
9. Office Accommodation Strategy
(CLA 1750)
To consider the draft Strategy.
10. Date of next meeting
11.15am, Tuesday 26 January 2010 in MBT.
Back to top
Agenda of meeting held on 15 October 2009
1. Matters arising from the minutes of 15 September Commission meeting
(see box on right hand side of page)
2. Commission PIs: September 2009
(attached as CLA 1737)
To note the monthly PIs.
3. Budgetary control report: September 2009
(attached as CLA 1738)
To note the monthly report and comments.
4. Statements of reasons
(attached as CLA 1740)
To consider the report.
5. Equality Bill
(attached as CLA 1741)
To note progress.
6. Local Commissioners’ areas
(attached as CLA 1742 and CLA 1742a)
To approve the proposed transfers of areas.
Confidential
7. Budget 20010/11
(CLA 1739)
To approve the final budgets for submission to the DCLG.
8. Date of next meeting
11.00am, Tuesday 1 December in MBT.
Back to top
Agenda of meeting held on 15 September 2009
1. Matters arising from the minutes of 28 July Commission meeting
(see box on right hand side of page)
2. Commission PIs: August 2009
(attached as CLA 1729)
To note the PIs.
3. Budgetary control report: August 2009
(attached as CLA 1730 and CLA 1730 annex)
To note the report and comments.
4. 2009/10 estimates: mid-year review
(attached as CLA 1731)
To consider the review.
5. Commission corporate performance reports: 1 April - 31 July 2009
(attached as CLA 1733 see below)
To consider the reports on
a. Communications
b. HR and other corporate activities
c. Key projects
6. Audit Committee minutes
(attached as CLA 1735)
To note the minutes of the 13 July meeting (confidential minute circulated separately to Commissioners and Deputies).
Confidential
7. Interim pension fund valuation
(CLA 1732)
To consider the valuation results.
8. New Service Design
(CLA 1734)
To consider the results of the consultation exercise.
9. Budget 2010/11
(CLA 1736)
To approve the draft budget for submission to DCLG.
10. Date of next meeting
11.00am, 15 October 2009 at Scarman House, Coventry
Back to top
Agenda of meeting held on 28 July 2009
1. Matters arising from the minutes of 26 May Commission meeting
(see box on right hand side of page)
2. Commission PIs: June 2009
(attached as CLA 1719)
To note the commentary (to follow) and monthly PIs
3. Budgetary control report: June 2009
(attached as CLA 1720)
To note the monthly report and comments.
4. Transitional arrangements
(attached as CLA 1722)
To approve the arrangements during the interregnum between Mr White’s retirement from the Commission on 30 September, and the appointment of his successor.
5. Remuneration Committee
(attached as CLA 1723)
To consider/comment on the draft Terms of Reference, for consultation with the Staff Side.
6. Equality and Diversity: Employment monitoring data 2008/09
(attached as CLA 1725)
To consider the monitoring data (Note: the service delivery monitoring data will be presented to the Commission in September).
7. Waiving of Financial Regulations
(attached as CLA 1727)
To note Chair’s action for July 2008 – July 2009.
Confidential
8. Annual accounts 2008/09
(CLA 1721)(See Annual Report page for final version of Annual Accounts)
To approve the annual accounts, for submission to DCLG by 1 September.
9. HR Strategy 2009-12
(CLA 1724)
To approve the draft Strategy.
10. Strategic Risk Register
(CLA 1726)
To note the Register.
11. New Service Design
(CLA 1728)
To approve the consultation draft.
12. Date of next scheduled meeting
11.15am, Tuesday 8 September in MBT
Back to top
Agenda of meeting held on 26 May 2009
1. Matters arising from the minutes of 24 March Commission meeting
(see box on right hand side of page)
Minute 3: Commission PIs: February 2009
Report back from the Deputies on the measures that are being/might be taken to deliver the business plan targets (attached as CLA 1709).
2. Commission PIs: April 2009
(attached as CLA 1710)
To note the monthly PIs.
3. Budgetary control report: April 2009
(attached as CLA 1711)
To note the monthly report and comments.
4. Commission Business Goals performance reports: 4 months ended
31 March 2009
(attached as CLA 1713 see below)
To consider the 4-monthly reports on
a. HR
b. Communications
c. Other corporate activities
d. Key projects
5. Annual Report to the Commission on Health and Safety
(attached as CLA 1716)
To consider the 2008 Report; to approve the proposed 2009/10 objectives
6. Audit Committee
(attached as CLA 1717)
To note the March minutes (confidential minute also circulated to Commissioners and Deputies)
Confidential
7. Financial Out-turn Report 2008/09
( CLA 1712)
To approve the 2008/09 Report, for submission to DCLG by 1 July.
8. Corporate Plan 2009-12
( CLA 1714)(See Governance page for final version of Corporate Plan)
To approve the Plan (previously circulated in draft); to agree a planning assumption of 84 reports.
9. Triennial Review of LGA 1974 2008/09
( CLA 1715)(See Governance page for final version of Triennial Review)
To approve the draft Triennial Review, for submission to DCLG as soon as possible after the meeting.
10. Superannuation benefits: retired Local Commissioners
(CLA 1718)
To note the 2008/09 report.
11. Confidential item from the Deputies
(paper tabled)
To consider the paper.
12. Date of next scheduled meeting
11.15am, Tuesday 28 July in MBT.
Back to top
Agenda of meeting held on 24 March 2009
1. Matters arising from the minutes of 27 January Commission meeting
(see box on right hand side of page)
2. Commission PIs: February 2009
(attached as CLA 1695)
To note the monthly PIs.
3. Budgetary control report: February 2009
(attached as CLA 1696)
To note the monthly report and comments.
4. Grant Memorandum
(attached as CLA 1698)
To approve the draft Memorandum, subject to any further revisions to be agreed by the Chair on behalf of the Commission.
5. Ipsos-MORI customer satisfaction study 2007
(attached as CLA 1700)
To consider the progress report on the action plan.
6. Provisional view project group
(attached as CLA 1701)
To consider the interim report; to approve a revision to the Investigation handbook.
7. Communications Strategy 2009-12
(attached as CLA 1702)
To approve the draft Strategy
8. Local Authorities Training Business Plan 2009/10
(attached as CLA 1703)
To approve the draft Plan.
9. Annual Report 2008/09
(attached as CLA 1704)
To approve the format and broad content; and the date for laying the Report before Parliament.
10. HR Strategy 2009-12
(attached as CLA 1705)
To approve the draft Strategy
11. IT Strategy 2009-12
(attached as CLA 1706)
To approve the draft Strategy
12. Commission business forward programme
(attached as CLA 1707)
To note the programme.
Confidential
13. Budgets 2009/10
(CLA 1697)
To approve the draft budgets.
14. Business plan 2009/10 and Corporate plan 2009-12
(CLA 1699)
To approve the draft plan.
15. Issues arising from the New Initiatives Programme Board
(CLA 1708)
To consider the recommendation.
16. Date of next scheduled meeting
11.15am, Tuesday 26 May in MBT.
Back to top
Agenda of meeting held on 27 January 2009
1. Matters arising from the minutes of 2 December 2008 Commission meeting
(see page for 2008 meetings)
Minute 7: Data Protection Act 1988: Personal Data - to consider latest developments
2. Commission PIs: December 2008
(attached as CLA 1687)
To note the monthly Performance Indicators.
3. Budgetary control report: December 2008
(attached as CLA 1688)
To note the report.
4. Commission Business Goals performance reports: 1 Aug – 30 Nov 2008
(attached as CLA 1689, see below)
To consider the four-monthly reports on:
a. HR
b. Communications
c. Other corporate activities
d. Key projects
5. LGO Advice Team
(attached as CLA 1690)
To consider the review.
6. Council First
(attached as CLA 1691)
To approve the draft exceptions.
7. Environmental Strategy
(attached as CLA 1692)
To approve the draft Strategy.
8. Audit Committee
(attached as CLA 1693)
To note the 13 November minutes
Confidential business
9. Legal work for the Commission
(CLA 1694)
To consider the Legal Adviser’s report for January 2007 to December 2008
10. Date of next meeting
11.15am, 24 March 2008 in MBT.
Back to top
Date Updated: 16/02/10